GDPR in applicant management

In short: Handle applicant data with purpose limitation, data minimization, transparency, timely deletion, and secure EU hosting — and avoid secret profile research, sharing without a legal basis, and indefinite storage without consent. Clean data protection shields you from penalties and doubles as a trust signal for your talents and your employer brand.

Do's

• Purpose limitation: use data only for the specific process.
• Data minimization: only collect what's truly necessary.
• Transparency: clear privacy information on what happens to the data.
• Honor deletion deadlines: delete on time once the process is complete.
• Consent for the talent pool: keep data longer? Only with clear consent.
• Security: restrict access, host securely (ideally in the EU).

Don'ts

• No secret research in private profiles as a basis for selection.
• No sharing with third parties without a legal basis.
• No indefinite storage "for later" without consent.
• No sensitive special categories (health, origin, etc.) without a clear basis.

The trust effect

Talents notice how you handle their data. Clean data protection isn't just an obligation — it's an argument for your employer brand.

We work GDPR-compliant with EU hosting — your data and the Talents' data stay protected. Book a free demo

Note: general information, not a substitute for individual legal advice.